27TH JANUARY 2020

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GARRISON RESIDENTS ASSOCIATION

COMMITTEE MEETING

HELD ON 27TH JANUARY 2020

AT HINGUAR SCHOOL AT 7.30 P.M. 

Present

  • Chris Coomber Hon. Chairman

  • Pamela Deakin Hon. Secretary

  • Cliff Marshall

  • Pam Dewey

  • Richard Spence

  • Michael Stiers

  • Robert Fowler

  • Jonathan Hunnibal

1.   Apologies

  • Phil Coombes

  • Daniel Puddick

  • Peter Farrington

  • Jason Britchford 

2.   Minutes of Committee Meeting of 14th October 2019 and 2019 AGM.

The minutes of 14th October were adopted as correct

The minutes of the 2019 AGM will be changed to show that Jonathan Hunnibal was present, and that Item 8 Report from Managing Agent should read that the lamp columns on unadopted roads were painted. 

3.   Cart & Wagon Shed update

Work is scheduled to start next week.

Clarification was requested regarding the Business Plan, and details of proposed usage.

The first let is to be to METAL, as part of the Estuary festival: Chris to email John Budge for further details.   

4.   Update on S106 Handover.

The most recent email from Avant Homes (17th Jan 2020) updates as follows:

·       Both sea wall transfer and deeds of grant are waiting on SBC for approval of proposed remedial works and

·       Anglian Water has agreed to a reduced number of amendments for the deed of grant.

She has assured SGRA that once approval is returned to Avant Homes, they will deal with it quickly

Cliff has attempted to contact Amanda Rogers at SBC several times, with no response.

5.   Report from Managing Agents, Fowler & Spenceley.

Robert Fowler presented the report from the managing agents.

With continuing monitoring of the Care Group’s operations, the most affected areas of communal greensward are showing signs of improvement.

Following contact with Avant Homes regarding damaged fencing on the pedestrian way around the coastal walk (near to Outlook), Avant Homes agreed to fund repairs.  However, the repairs were completed by SBC in the last week.

Advice is being sought from SBC Planning Dept regarding removal of the rubbish bin at West Gate. Reply required.

Parking issues: further complaints have been received from residents in Parade Walk regarding inconsiderate parking, causing inconvenience. Following measurement of road widths & comparison against other SBC roads, it seems unlikely that any application for yellow lining would be successful, even if the road were to be adopted. The next step will be a consultation with all residents of Parade Walk for opinions on prohibition of all parking.

4 bollard lights alongside Equinox apartments (in Parade Walk) have ceased operating. GP Mason Electrical has been asked to locate & rectify the fault.

Anti-social behavior in Parade Walk: there have been a number of incidents involving egg & stone throwing at windows. Police have been informed: residents are asked to report any further incidents to them directly. A possible solution could use CCTV cameras installed by the blocks.

Clock tower mechanism: one clock face is not working, due to motor failure. Proposals have been obtained from the original clock maintenance company.  In view of the age of the mechanism, they suggest that all four motors should be replaced, as well as the PCB in auto start unit. The cost is quoted as £1294 + VAT. Given the specialist nature of the work, and the company’s past knowledge of the clocks, work has been commissioned. 

Buildings maintenance: low-level damp eradication work to Block M (Horseshoe Crescent) is nearing completion; replacement of the opening mechanism for the roof light in the communal stairwell at Magazine Mews has been completed

In recent months several complaints have been received regarding deterioration of external decorations in blocks in Horseshoe Crescent & Chapel Road, which were repainted in 2016. The leases stipulate that SGMCL must complete such decoration work every 5 years, and the blocks are not due to be redecorated until 2021. It is proposed that the relevant admin should begin in summer 2020, so that work can be commissioned in early 2021. In the interim, spot repairs will be considered.

 

6.   Parking of Commercial Vehicles

Pam Deakin commented on the increased parking of commercial vehicles around the Garrison estate. Pam to contact Martin Warren at Highways Department

7.   Development Plans

Garrison Developments are intending to show plans of their proposed new development off New Barge Pier Road

8.   AOB

Ambulance Station

Following the Scrutiny Committee’s meeting relating to proposed closure of the Ambulance Station in Campfield Road, East of England Ambulance Services have agreed to submit new plans.

GRA AGM

Following the low turnout, it was proposed that the timing of the AGM should be brought forward to September.

Next meeting is 9th March 2020 at 7.30pm at Hinguar School